P3

Workshop Room Setup Diagrams

Dr. Joy, RDH · P3 Methodology Workshop

Room Configuration Guide

Three layout options for conference organizers. Share with your venue coordinator to ensure proper setup before the workshop begins.
All diagrams show door-forward orientation with screen at the front of the room.

Version 1 — U-Shape Format

25 participants · Max 2 per table · Screen at front · 4 supply/equipment tables in back · 2 supply tables up front

25 Participants U-Shape 6 Supply Tables
Participant Table (max 2)
Supply / Equipment Table
Presentation Screen
ROOM LAYOUT — TOP VIEW FRONT OF ROOM SCREEN Projection / Display SUPPLY TABLE A Supplies & Equipment SUPPLY TABLE B Supplies & Equipment TABLE 4 7 8 TABLE 5 9 10 TABLE 6 11 12 TABLE 7 13 14 TABLE 1 1 2 TABLE 2 3 4 TABLE 3 5 6 TABLE 8 15 16 TABLE 9 17 18 TABLE 10 19 20 TABLE 11 21 22 TABLE 12 23 24 25 OPEN SPACE (facilitator / demonstration area) BACK OF ROOM SUPPLY TABLE 1 Equipment / Kits SUPPLY TABLE 2 Equipment / Kits SUPPLY TABLE 3 Equipment / Kits SUPPLY TABLE 4 Equipment / Kits ↑ All participants face the screen ↑ ● 25 SEATS · MAX 2 PER TABLE · 12 PARTICIPANT TABLES · 6 SUPPLY TABLES

Participant Tables

12 tables · Max 2 seats each · Arranged in U-shape opening toward back

Supply Tables

6 total — 2 flanking screen at front, 4 along back wall for kits & equipment

Center Space

Open area inside U for facilitator movement and live demonstrations

Sight Lines

All participants face the screen; arms of U have slight angle toward center

Version 2 — Classroom Style

25 participants · 2–3 per table · Rows facing screen · 4 supply tables in back · 2 supply tables up front

25 Participants Classroom 6 Supply Tables
Participant Table (2–3 seats)
Supply / Equipment Table
Presentation Screen
ROOM LAYOUT — TOP VIEW FRONT OF ROOM SCREEN Projection / Display SUPPLY TABLE A Supplies & Equipment SUPPLY TABLE B Supplies & Equipment ROW 1 — TABLE A 1 2 3 ROW 1 — TABLE B 4 5 6 ROW 1 — TABLE C 7 8 9 ROW 2 — TABLE A 10 11 12 ROW 2 — TABLE B 13 14 15 ROW 2 — TABLE C 16 17 18 ROW 3 — TABLE A 19 20 21 ROW 3 — TABLE B 22 23 24 ROW 3 — TABLE C 25 — — ROW 1 ROW 2 ROW 3 AISLE AISLE BACK OF ROOM SUPPLY TABLE 1 Equipment / Kits SUPPLY TABLE 2 Equipment / Kits SUPPLY TABLE 3 Equipment / Kits SUPPLY TABLE 4 Equipment / Kits ↑ All participants face the screen ↑ ● 25 SEATS TOTAL · MAX 3 PER TABLE · 9 PARTICIPANT TABLES Gray seats indicate available space · Table C Row 3 has 2 open seats

Participant Tables

9 tables · 3 per row · Max 3 seats each · 3 rows of seating

Supply Tables

6 total — 2 flanking screen at front, 4 along back wall for kits & equipment

Aisles

2 aisles between table columns for facilitator and participant movement

Overflow

Row 3 Table C has 2 open seats — can absorb up to 2 late additions

Version 3 — Classroom Style (Large Format)

50 participants · 2–3 per table · Rows facing screen · 4 supply tables in back · 2 supply tables up front

50 Participants Classroom 6 Supply Tables
Participant Table (2–3 seats)
Supply / Equipment Table
Presentation Screen
ROOM LAYOUT — TOP VIEW FRONT OF ROOM SCREEN Projection / Display SUPPLY TABLE A Supplies & Equipment SUPPLY TABLE B Supplies & Equipment ROW 1 — TABLE A 1 2 3 ROW 1 — TABLE B 4 5 6 ROW 1 — TABLE C 7 8 9 ROW 2 — TABLE A 10 11 12 ROW 2 — TABLE B 13 14 15 ROW 2 — TABLE C 16 17 18 ROW 3 — TABLE A 19 20 21 ROW 3 — TABLE B 22 23 24 ROW 3 — TABLE C 25 26 27 ROW 4 — TABLE A 28 29 30 ROW 4 — TABLE B 31 32 33 ROW 4 — TABLE C 34 35 36 ROW 5 — TABLE A 37 38 39 ROW 5 — TABLE B 40 41 42 ROW 5 — TABLE C 43 44 45 ROW 6 — TABLE A 46 47 — ROW 6 — TABLE B 48 49 — ROW 6 — TABLE C 50 — — ROW 1 ROW 2 ROW 3 ROW 4 ROW 5 ROW 6 BACK OF ROOM SUPPLY TABLE 1 Equipment / Kits SUPPLY TABLE 2 Equipment / Kits SUPPLY TABLE 3 Equipment / Kits SUPPLY TABLE 4 Equipment / Kits ↑ All participants face the screen ↑ ● 50 SEATS TOTAL · MAX 3 PER TABLE · 18 PARTICIPANT TABLES · 6 ROWS Gray seats indicate available overflow space · Row 6 Tables A/B have 1 open seat each, Table C has 2 open

Participant Tables

18 tables · 3 per row · 6 rows · Max 3 seats each · 50 filled, 4 overflow seats available

Supply Tables

6 total — 2 flanking screen at front, 4 along back wall for kits & equipment

Aisles

2 aisles between columns allow facilitator circulation and participant access to back supply tables

Room Size Tip

Recommend minimum 40' × 50' room. Allow at least 18" between table rows and 36" for aisles.